Admissions and enrolment
Onboarding, admissions, enrolment and registration move through the system with approvals at each step.
Case study: Education
An Institute Management System for 6,000+ Students and 300+ Faculty
Gambat Institute of Medical Sciences ran on paper. Every student had a physical file, and every process passed through it. We replaced the files with one institute management system and a learning platform built around how the institute works.
6,000+ students
300+ faculty
Institute management system
Learning management system
The challenge
An institution run on paper files
01
Student information and day to day workflows lived in physical files.
02
Onboarding, admissions, enrolment, registration, approvals, progression, exams, quizzes, quality assurance and reporting were all handled by hand.
03
Every student had an individual file. By the end of each month the piles made it hard for anyone to get a central view.
What we built
One system for running the institute, and one for learning
Students, faculty and staff
One record for every person in the institute, in place of an individual paper file.
Exams and quizzes
Exams, quizzes and student progression are managed and recorded in the same system.
Quality assurance and reporting
Quality enhancement work and institutional reporting draw on live data, not on files collected at month end.
Learning management system
An internal learning environment, similar in concept to an online course platform, built for the institute's own use.
Learning and management together
Because the two systems are connected, teaching activity and administration share the same student records.
What changed
From piles of files to one central view
Admissions, enrolment, exams and reporting now run in one place for more than 6,000 students and 300 faculty. Staff no longer need to find a physical file to answer a question about a student, and the institute has a digital operating layer it can keep building on.
Have a process that still runs on spreadsheets or paper?
Tell us what is not working. We will map how the work is done today and show you what the right system would look like, before any code is written.